St Martin-in-the-Fields has an organisational structure that includes the following:
St Martin-in-the-Fields Parochial Church Council (PCC)
Registered Charity Number 1133936
St Martin-in-the-Fields Ltd
Company Number 2096693
Manages all of the commercial operations at St Martin’s including the Café in the Crypt, concerts, shop, brass rubbing and venue hire. All profits from business operations are covenanted back to the PCC to support our charitable work.
St Martin-in-the-Fields Trust
Registered Charity Number 11104046
In addition, there are three charities which are physically based at St Martin-in-the-Fields but are separate entities and manage their own websites. These charities are:
St Martin-in-the Fields Charity Registered Charity Number 261359
Helps homeless and vulnerably housed people through the annual BBC Radio 4 Christmas Appeal with St Martin-in-the-Fields, the Vicar’s Relief Fund and the Frontline Network. www.smitfc.org
The Connection at St Martin-in-the-Fields Registered Charity Number 1078201, London’s busiest homelessness charity supporting people through a day and night centre, street outreach, employment search and specialist mental health and addiction support. www.connection-at-stmartins.org.uk
Bishop Ho Ming Wah Association and Community Centre Registered Charity Number 290398
Provides a safe and healthy environment for socialising, keeping fit and healthy, learning new skills and finding new ways to integrate into society while retaining one’s culture. www.bhmwa.com
This version of the Policy is valid until 25 May 2018, when the new General Data Protection Regulation (GDPR) comes into effect. This poilcy was last updated on 12 April 2018.
At St Martin-in-the-Fields we are committed to protecting and respecting your privacy and all personal data is held by us and processed in accordance with the Data Protection Act 1998 (DPA).
This Policy (together with our website Terms and Conditions available here), sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us when you use our website – www.smitf.org.
For the purpose of the DPA, the data controller is St Martin-in-the-Fields, Trafalgar Square, London WC2N 4JH (ICO registration number ZA251777).
The terms data controller, personal data and processing all bear their legal meanings under the DPA, for more information please see here.
Information we may collect from you
We may collect and process the following data about you:
- Information you give us. You may give us information about yourself when you use our website. This includes information you provide when you fill in forms on our website and when you report a problem with our website. Our website includes a function that enables you to purchase tickets and to make donations. If you choose to use one of these functions, we will collect the following information about you: your name, address, contact details, debit or credit card number, type, expiry date and security code. If you are making a donation you will also have the option to allow us to claim gift aid on your donation.
- If you contact us directly or complete an enquiry form, we will keep a record of that correspondence (including the contact details that you provide to us). We will never retain information that you provide to us for longer than is necessary and will securely delete information that is no longer needed for the purposes for which it was collected.
- Information we collect about you. With regard to each of your visits to our website we may automatically collect the following information:
- Technical information, including the Internet protocol (IP) address used to connect your computer to the Internet, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform, and weblogs and other communication data.
How we use the information we collect from you
We use the information we collect from all of our services to provide, maintain, protect and improve them, to develop new ones and to protect SMITF and our users.
We use information held about you in the following ways:
Information you give to us. We will use this information to provide you with information in accordance to your preferences which includes these four areas:
- Church related activities – A bi-weekly e-newsletter and other related materials featuring information on church services, podcasts, broadcasts, faith and educational events; and a quarterly e-newsletter on lectures and related events.
- Music and cultural events – A monthly e-newsletter and other related materials featuring information on concerts, exhibitions and cultural events.
- Seasonal events for locals – A quarterly e-newsletter with news related to the Café, Shop and other seasonal events.
- Venue Hire – A quarterly e-newsletter and related materials on hiring a space at St Martin’s for a private or corporate event.
In addition we may use the information you give us
- To help us to further develop our website
- To notify you about changes to our website or the services that we offer
- To ensure that content on our website is presented in the most effective manner for you and for your computer
- Where relevant, to allow us to process a ticket purchase or donation you have made on our booking page or our online donation page
Information we collect about you. We will use this information:
- To administer our website and for internal operations, including troubleshooting and testing.
- To improve our website to ensure that content is presented in the most effective manner for you and for your computer
- To ensure that our website is safe and secure
- To deliver relevant direct marketing to you provided we have obtained your prior consent and to measure or understand the effectiveness of any direct marketing we send to you
- To make suggestions and recommendations to you about our other services that may interest you
When we might share your information
We will always process your information in a secure and confidential manner and will not disclose to any third party without a legal ground to do so under the DPA, such as your consent.
Any disclosures will be made in accordance with the DPA and the Information Commissioner’s Officer’s statutory Data Sharing Code (available to view here).
We will share personal information with companies, organisations or individuals outside SMITF if we have a belief in good faith that access, use, preservation or disclosure of the information is reasonably necessary to:
- meet any applicable law, regulation, legal process or enforceable governmental request.
- enforce applicable Terms of Service, including investigation of potential violations.
- detect, prevent or otherwise address fraud, security or technical issues.
- protect against harm to the rights, property or safety of SMITF, our users or the public, as required or permitted by law.
We may share non-personally identifiable information publicly and with our partners – like web agencies and publishers. For example, we may share information publicly to show trends about the general use of our services.
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.
We encrypt many of our services using SSL.
We regularly review our information collection, storage and processing practices, including physical security measures, to guard against unauthorised access to systems.
We restrict access to personal information to SMITF employees, contractors and agents who need to know that information in order to process it for us and who are subject to contractual confidentiality obligations.
Where we store your personal data
All information you provide to us is stored on secure servers within the UK and the US, the latter of which is in compliance with the EU-U.S. Privacy Shield Framework.
By accepting the terms of this Policy, you provide your fully informed consent to the processing of your personal data for the purposes set out in this Policy.
If you notice an error in the information which we hold about you or wish to withdraw your consent to our processing of your personal data, please contact us immediately at the address given below.
As described above, we will also seek your specific consent (before collecting your data) to the use of your data for marketing purposes. If you change your mind you may ask us not to process your personal data for this purpose by contacting us at firstname.lastname@example.org or St Martin-in-the-Fields, 5 St Martin’s Place, Trafalgar Square, London, WC2N 4JH
Access to information
The DPA gives you the right to access information held about you. Your right of access can be exercised by contacting us at email@example.com or St Martin-in-the-Fields, 5 St Martin’s Place, Trafalgar Square, London, WC2N 4JH. Any access request may be subject to a fee of £10 to meet our costs in providing you with details of the information we hold about you.